-------------------------------------------------------------------------- Joint European and National Astronomical Meeting for 1997 J E N A M - 9 7 6th European and 3rd Hellenic Astronomical Society Conference 2 - 5 July 1997, Thessaloniki, Greece First Announcement -------------------------------------------------------------------------- NEW TRENDS IN ASTRONOMY AND ASTROPHYSICS The 6th Meeting of the European Astronomical Society ( E.A.S. ) will be held at Thessaloniki, Greece, jointly with the 3rd Conference of the Hellenic Astronomical Society (Hel.A.S.). This will be the third time the E.A.S. meets jointly with one of its Affiliated Societies. The Conference will cover the basic fields of Astronomy and Astrophysics and is open to all astronomers who would like to interact and exchange their scientific expertise with their European colleagues. During the Conference, both the fundamental astronomical knowledge and the exciting new results in experimental and theoretical astrophysics will be presented by experts in the field. We anticipate that the Conference, among the largest to be held in recent years in Europe, will provide new prospects for current research and a first class opportunity to European astronomers to strengthen their bonds. 1. Main Scientific Objectives Cosmology High Energy Astrophysics Nuclei of Galaxies Neutron Stars, Pulsars and Black Holes Extra-Solar Planets Solar Physics and Astrophysical Plasmas European Astronomy from the Ground and Space The above subjects will be discussed during invited reviews at plenary sessions. Parallel sessions covering most subjects of Astronomy will also be organised during the Conference. Finally, poster sessions are expected to play an important role in this Conference, addressing recent results, which, in general, cannot be included in the detailed plan of the scheduled sessions. 2. Scientific Organising Committee - SOC G. Contopoulos (Greece, Co-chairman), A. Renzini (ESO, Co-chairman), J.P. Zahn (France), J. Krautter (Germany), R.L. Davies (United Kingdom), A. Tutukov (Russia), J.H. Seiradakis (Greece), Em. Sarris (Greece), J. Ventura (Greece) Representatives of Affiliated Societies C. La Dous (Astron. Gesellschaft), J. Palous (Chech Astron. Soc.), P. Katgert (Dutch Astron. Soc.), A.E. Sapar (Estonian Astron. Soc.), V.N. Obridko (Euroasian Astron. Soc.), M. Capaccioli (Italian Astron. Soc.), Yu. Frantsman (Latvian Astron. Soc.), A. Woszczyk (Polish Astron. Soc.), M. Stavinschi (Romanian Astron. Soc), V. Rusin (Slovak Astron. Soc.), J. Marcaide (Soc. Espanola de Astron.), V. Tel'nyuk-Adamchuk (Ukrainian Astron. Soc.) 3. Local Organising Committee - LOC J.H. Seiradakis (Chairman), N.K. Spyrou (Vice-chairman), M.E. Contadakis (Secretary), H. Varvoglis (Treasurer), J.D. Hadjidemetriou, K.D. Kokkotas, L. Vlahos Contact address: JENAM-97, M.E. Contadakis Aristotle University of Tel: +30 31 996122 Thessaloniki FAX: +30 31 996408 Faculty of Engineering E-mail: elaset@astro.auth.gr Department of Geodesy and Surveying GR-540 06 Thessaloniki, Greece http://www.astro.auth.gr/elaset/jenam97 4. Agenda The scientific discussions will be spread over 10 - 12 intervals, each lasting about 2 hours. During these intervals there will be 3 to 4 parallel sessions organised and chaired by a two-to-three-persons co-ordinating committee. The co-ordinating committees will referee and accept the contributed papers. 5. Conference Location The Conference will take place in the hotels Athos Palace and Pallini Beach, located in Kallithea, Chalkidiki, an outstanding resort site, about 90 km from Thessaloniki and 80 km from ``Macedonia" airport. The hotels are of category A, with excellent conference facilities, bars, taverns, restaurants, summer sport facilities and a private beach. At the time of the conference the weather in Greece is fairly warm. The average maximum temperature in July is about 29oC and the minimum about 20oC. However, next to the sea the weather is usually much milder: warm in the winter and cooler in the summer. Light clothing is recommended but do include a jacket in your suitcase. 6. Arrival and Departure Thessaloniki can be reached by car, bus, train or aeroplane. Its international airport is directly connected to most (about 20) major European cities. There are about 10 daily flights between Athens and Thessaloniki (~40' duration) and about as many scheduled train connections (~6 hours - road distance: ~500 km). From Thessaloniki one can reach the Conference location by public transportation or taxis. A number of Conference shuttle-busses will be operated during the Conference. More details will be presented in a later communication and in the Conference Homepage. 7. Cultural Events The City of Thessaloniki (about 1 million inhabitants within its extended borders) offers a wide variety of sights and activities, ranging from world-class culture (archaeological sites, museums, exhibitions) to a variety of entertainment, cuisine and natural wonders. Olympus, the mountain of gods, is less than a couple of hours drive from Thessaloniki. Closeby lies the Mt.Athos peninsula, well known for its monasteries and Byzantine treasures. Thessaloniki has been nominated the Cultural Capital of Europe for 1997 . Therefore a large number of cultural events have been programmed for this year. Detailed information will be presented in future announcements and during the Conference. 8. Accommodation - Hotel Reservation The broader district of Thessaloniki offers several attractions and is well known in Greece as a summer resort area. During the summer months hotel accommodation is usually in high demand and often expensive. The situation is expected to be exaggerated during 1997, while Thessaloniki is the Cultural Capital of Europe . Therefore early hotel reservation of the potential participants is highly recommended. Please note that the LOC cannot guarantee reservations after April 10, 1997. A Hotel Reservation Form is included in this announcement and may be downloaded from the Conference Web page . Payment for the accommodation of at least one day is necessary for the reservation. A special agreement for the participants has been negotiated by the LOC with the hotels: Single room (limited availability) (half pension) 20000 drachmas Double room used as single room (half 25000 drachmas pension) 16500 drachmas/per person Double room (half pension) 11500 drachmas Third person in double room (half pension) 2500 drachmas Extra lunch or supper The current exchange rate is: 1 US$ = 245 drachmas (GDr) 9. Financial assistance The Local Organising Committee is working hard towards obtaining local support for the Conference. With the help and support of the University of Thessaloniki and other sponsors, we hope to be able to offer limited free accommodation and subsidence, mainly to Ph.D. students. The Hellenic Astronomical Society is partially supporting its members and we hope that other European Societies will follow a similar approach. 10. Pre-registration Pre-registration is possible by completing and sending back to the LOC the Registration Form included in this message, before March 15, 1997. Information about the registration fees is given in the following table: Early Registration Late Registration (until March 15, 1997)(after March 15, 1997) (US$) (GDr) (US$) (GDr) General registration 100.- 25000.- 125.- 30000.- E.A.S. Ordinary Member 80.- 20000.- 100.- 25000.- E.A.S. Junior Member 40.- 10000.- 50.- 13000.- Hel.A.S. Ordinary Member 40.- 10000.- 50.- 13000.- Hel.A.S. Junior Member 20.- 5000.- 25.- 6500.- Accompanying Person 40.- 10000.- 50.- 13000.- ---------------------------------------------------------------------------- Joint European and National Astronomical Meeting for 1997 JENAM - 97 2 - 5 July 1997 R E G I S T R A T I O N F O R M ---------------------------------------------------------------------------- Please complete the Payment Form as well. Submit this form by normal post or fax to the Contact address of the Local Organising Committee. Deadline for early registration: March 15, 1997 Direct questions to: elaset@astro.auth.gr. ---------------------------------------------------------------------------- * You will receive a confirmation from the LOC as soon as your registration has been processed. Family Name: .............. First name: ............... Initials: .......... Title (Professor/Dr./Mr./Mrs./Miss/Ph.D. Student) .......................... Affiliation for Name Badge : ............................................... E-mail: .................................................................... Phone number: ...................... Fax number: ........................... Institution: ............................................................... Postal address: ............................................................ ............................................................ Accompanying person(s): .................................................... Early Registration Late Registration No. of (until March 15, 1997) (after March 15, 1997) persons (US$) (GDr) (US$) (GDr) General registration ...... ....... ....... ....... ....... EAS Ordinary Member ...... ....... ....... ....... ....... EAS Junior Member ...... ....... ....... ....... ....... HelAS Ordinary Member ...... ....... ....... ....... ....... HelAS Junior Member ...... ....... ....... ....... ....... Accompanying Person ...... ....... ....... ....... ....... Total amount ....... ....... ....... ....... Will you be presenting a paper? (YES-Please complete the Paper Contribution Form/NO) . . . . . Signature: . . . . . . . . . . . -------------------------------------------------------------------------- Joint European and National Astronomical Meeting for 1997 JENAM - 97 2 - 5 July 1997 H O T E L R E S E R V A T I O N F O R M -------------------------------------------------------------------------- Please complete the Payment Form as well. Submit this form by normal post or fax to the Contact address of the Local Organising Committee. Deadline for guaranteed reservation and minimum cancellation fees: March 15, 1997 Direct questions to: elaset@astro.auth.gr -------------------------------------------------------------------------- * Reservations may be submitted by Letter , by E-mail or by FAX. * The hotel requires a guarantee for bookings. Please remit a deposit, equivalent to one night's stay, at the rates mentioned above, with your registration. The deposit will be credited to your bill when checking out. If you have indicated more than one choice, please fulfil the deposit requirements of your first choice. * Telephone requests will not be accepted. * The LOC will confirm your reservation within two weeks after your application has been received. Family Name: .............. First name: ............... Initials: .......... E-mail: .................................................................... Phone number: ...................... Fax number: ........................... Institution: ............................................................... Postal address: ............................................................ ............................................................ Choose the type of room that suits you best. If more rooms are needed, please duplicate this form. Single room ....... (Number of single rooms is limited, please indicate a second choice, by checking a second option.) Double room ....... Double room (single occupancy) ..... Non-Smoking ....... Special Needs: ............................................................. For all types of room, print names of occupants of each room: Room 1: .................................................................... Room 2: .................................................................... Should the LOC choose your room mates? (yes/no) ............................ Sex of room mates: (M/F/Any) ............................................... Arrival Date: ............ Time: ........... Departure Date: ............... Number of persons: ....... Number of nights ...... Signature: .............. ---------------------------------------------------------------------------- Joint European and National Astronomical Meeting for 1997 JENAM - 97 2 - 5 July 1997 P A P E R C O N T R I B U T I O N ---------------------------------------------------------------------------- If you wish to present more than one paper, please duplicate this form. Submit this form by E-mail to elaset@astro.auth.gr DEADLINE: March 15, 1997 Direct questions to: elaset@astro.auth.gr ---------------------------------------------------------------------------- I wish to present an (ORAL/POSTER) ............ paper in a parallel session, in the general area of Astronomy: .......................................... TITLE (preliminary) ........................................................ ............................................................................ SPECIAL INSTRUCTIONS (optional) ............................................ ............................................................................ AUTHORS LIST Name Address (Institution, Address, City, zip code, Country) 1. ............... ......................................................... 2. ............... ......................................................... 3. ............... ......................................................... 4. ............... ......................................................... 5. ............... ......................................................... CONTACT PERSON ............................................................. FULL ADDRESS ............................................................... ............................................................... E-MAIL ............................ PHONE & FAX ............................ The co-ordinating committees will referee and accept the contributed papers. ---------------------------------------------------------------------------- Joint European and National Astronomical Meeting for 1997 JENAM - 97 2 - 5 July 1997 P A Y M E N T F O R M ---------------------------------------------------------------------------- Submit this form by normal post or fax to the Contact address of the Local Organising Committee Deadline for early registration: March 15, 1997 Direct questions to: elaset@astro.auth.gr ---------------------------------------------------------------------------- Family Name: ............. First name: ............. Institution: .......... Payment Information Registration US$ : GDr: Hotel Reservation US$ : GDr: Total amount US$ : GDr: Method of Payment At the moment we are unable to accept Credit Card payments. Most favoured method is by Money Transfer to the account mentioned below. In this case please send us the details of the Transfer Transaction (name of remitter, date of transaction and Bank name). If you pay by cheque, please add an extra GDr 2000 (US$ 8) which represents the bank charges. All foreign payments must be in US$. By Cheque ...... (Payable to the order of H. Varvoglis, JENAM-97) By Money Transfer ..... (Amount tranferred ......... Date ........... Name of remitter .............................. through (Name of Bank) .... ............................... to the Conference account (Ref. JENAM-97 at the ``Bank of Macedonia-Thrace, Aggelaki Str. 18, GR-54621 Thessaloniki, Greece, account number 602-00-111-0152413-0''. Please indicate clearly your name, country and the key-word `` JENAM-97 '')) Cancellation In the event of cancellation, written notification should be sent to the LOC. The following cancellation fees will be deducted before refunding. Registration: Up to June 27, 1997 : the Bank charges, which could be between 0 and 4000 drachmas (US$16 - depending on the method of payment). After June 27, 1997 : 50% of the registration fees (minimum: the Bank charges). Hotel reservation: Up to April 10, 1997 : the Bank charges. After April 10, 1997 : The hotel deposit + the Bank charges. As mentioned earlier, the LOC is working hard towards obtaining local support for the Conference. However, at the moment the outlook is not very encouraging. Please indicate below if your attendance will be conditional on receiving financial support. Comments: ................................................................... Signature: . . . . . . . . . . PLEASE RETURN ASAP. Do not wait for the deadline of March 15, 1997