% Dear colleague, 
%      In what follows I am forwarding a LaTeX file containing the first 
% announcement of the 4th Astronomical Conference for 1999 
% organized by the Hellenic Astronomical Society (HEL.A.S.). This year 
% It is held under the aegis of the University of the Aegean
% (Dept. of Mathematics, Dept. of Geography, Dept. of Mediterranean Studies),
% at Samos, Greece. Please extract, process, print and circulate among 
% colleagues in your Institute. 
%      There are four basic forms (REGISTRATION, HOTEL RESERVATION, PAPER
% CONTRIBUTION and PAYMENT FORM) to be completed and returned to the CONTACT
% ADDRESS mentioned below. The last part of this message (indicated by "Please 
% Cut Here" can also be edited and printed as an ASCII file. It contains the 
% PAPER CONTRIBUTION FORM (only). We plan to process this form electronically. 
% Therefore, it would be particularly useful for us if you could send this 
% form by E-mail. In case you encounter difficulties in processing the LATEX
% file, please feel free to download an equivalent file in PostScript
% format from our Web page: 
%                http://www.astro.auth.gr/~helasyn/
% or send me a short note and I shall forward you the equivalent file.
%      I hope that you may attend the Conference and share with us both
% your scientific and social experiences.
%					John Seimenis
%
%==============================================================================
%
%           		4th Astronomical Conference
%
%		    16-18 September 1999, Samos, Greece
%           _________________________________________________________
%
%4th Astronomical Conference	
%Ioannis Seimenis		
%University of Aegean		Fax: +30 1 6492199
%Department of Mathematics	E-mail: isei@aegean.gr
%GR-83200 Karlovasi, Samos	
%GREECE				
% 
%
%===============================================================================
%
%
%  This is a Latex file - Please extract, process, print and circulate
%                 among colleagues in your Institute.
%
%			4th Astronomical Conference
%
%		    16-18 September 1999, Samos, Greece
%
%
%                          FIRST ANNOUNCEMENT
%
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\def\koutaki{$\Box$}
\def\koutara{{ \Huge \raise-0.5ex\hbox{$\Box$}}}
\def\degr{\hbox{$^\circ$}}

\begin{document}
% Page No. 1
\thispagestyle{empty}
\begin{center}
\fbox{\fbox{\Huge \bf 4th Astronomical Conference}}\\[0.4cm]       
\end{center}
\vspace*{0.2cm}
\centerline{\LARGE{organised by the}}
\vspace*{0.2cm}
\centerline{\LARGE{\bf Hellenic Astronomical Society (HEL.A.S.)}}
\vspace*{0.2cm}
\fbox{
\centerline{\Large \bf \rm  16 -- 18 September 1999, Samos, Greece}}
\vspace*{0.05cm}
\begin{center}
{\Large \rm \underline {First Announcement}}
\end{center}
{\normalsize
{\Large \bf 1. Main Scientific Objectives}
\vspace*{0.2cm}

The Conference will cover the basic fields of Astronomy and Astrophysics
and is open to all astronomers who would like to interact and exchange 
their scientific expertise with their Greek colleagues. 
The Main Scientific Subjects to be discussed will include:

{\bf Dynamical Astronomy and Celestial Mechanics}\\
{\bf Solar, Planetary and Space Physics}\\
{\bf Stellar Astrophysics}\\
{\bf The Galaxy and other galaxies}\\
{\bf High Energy Astrophysics}\\
{\bf Cosmology and Relativity}\\
{\bf History and Infrastructure of Astronomy in Greece}

The official languages of the Conference will be English and Greek. 
Invited talks by experts in the above areas will present overviews and 
summarize results. Individual contributions will provide the most recent 
results in these fields. Proceedings, including the contributed papers,
will be published in English, by the Local Organizing Committee.

\vspace*{0.5cm}
{\Large \bf 2. Scientific Organising Committee -- SOC}
\vspace*{0.2cm}

J. Seiradakis (Thessaloniki, Chairman),
G. Antonakopoulos (Patras),
E. Kontizas (Athens), 
N. Kylafis (Crete), 
E. Livaniou (Athens), 
X. Moussas (Athens), 
P. Niarchos (Athens), 
J. Seimenis (Aegean),
V. Tritakis (Athens), 
E. Tsikoudi (Ioannina), 
H. Varvoglis (Thessaloniki).

\vspace*{0.5cm}
{\Large \bf 3. Local Organising Committee -- LOC}
\vspace*{0.2cm}

J. Seimenis (Chairman), I. Liritzis, X. Moussas, P. Niarchos, 
N. Soulakellis.

\vspace*{0.2cm}
{\bf Contact address:}

\begin{tabular}{|p{7.5cm}||p{7.5cm}|}
\hline
John Seimenis		 	   & FAX: +30 1 6492199\\ 
4th Astronomical Conference	   & E-mail: isei@aegean.gr\\
University of Aegean               & \\ 
Department of Mathematics	   & \\
GR-83200 Karlovasi, Samos, Greece  &  \\
\hline
\end{tabular}
}
\newpage
% Page No. 2
{\normalsize
{\Large \bf 4. Sponsors}
\vspace*{0.2cm}

Among the sponsors contacted, the University of the Aegean (Department
of Mathematics, Department of Geography and Department of Mediterranean
Studies) has responded up to now. Further requests are pending.

\vspace*{0.5cm}
{\Large \bf 5. Contributed Papers}
\vspace*{0.2cm}

There will be both oral and poster presentations. If you wish to be 
considered for either a 15-minute contributed talk or a poster 
presentation, please indicate this and provide a short abstract.
Deadline for receiving Abstracts: 31 May 1999.

\vspace*{0.5cm}
{\Large \bf 6. Financial Support}
\vspace*{0.2cm}

The Local Organizing Committee is working towards obtaining local 
support for the Conference. We hope that we will be able to offer 
limited free accomodation and travel support.

\vspace*{0.5cm}
{\Large \bf 7. Conference Location}
\vspace*{0.2cm}

The Conference will take place in the Amphitheatre of ``Doryssa Village", 
in the Village of Pythagoreion (birthplace of Pythagoras) at the island 
of Samos. Pythagoreion is a very nice and picturesque village with 
archeological sites and clean sea for swimming Nearby lies a marine 
for yachts and the island's airport. The visitor can find a lot of 
taverns, exhibitions, boats for excursions in the nearby islands and 
many companies to rent a car. ``Flying dolphins" are sailing almost every 
day to Patmos, Kos, Rhodos and Turkey.

\vspace*{0.5cm} 
{\Large \bf 8. Hotels}
\vspace*{0.2cm}

There are many small hotels within walking distance from the "Doryssa". 
The Organizing Committee will try to arrange the best accommodation for 
all participants. Please consider that September is high-season period 
for Samos and the organizers must be informed by {\bf June 30,} about your 
preferred reservation. Prices are reasonable, according to the hotel 
categories. A price list will be announced soon.
If you would like assistance with your accommodation, the fee must
be paid {\bf before June 30, 1999.}

\vspace*{0.5cm} 
{\Large \bf 9. Registration}
\vspace*{0.2cm}

Pre-registration is possible by completing and sending back to the LOC
the {\sc Registration Form} included in this message.
Information about the registration fees is given 
in the following Table:

\begin{center}
\begin{tabular}{|l|p{0.35cm}ccp{0.35cm}|}
\hline
         		 &  & (EURO) & (GDr) &  \\
\hline		
General registration 	 &  & 65.- & 20000.- &   \\
Person under 35 years 	 &  & 32.- & 10000.-  &   \\
Hel.A.S. Member above 35 &  & 32.- & 10000.-  &   \\
Hel.A.S. Member under 35 &  & 16.- &  5000.-   &    \\
Accompanying Person 	 &  & 32.- & 10000.-  & \\
\hline
\end{tabular}
\end{center}
}
% Page No. 3
{\normalsize
{\centerline{\bf The current exchange rate is: 1 EURO = 320 drachmas
(GDr)}}

You may pay this in the account no:\\

{\centerline{\bf 711/ 33 488 912 of COMMERCIAL BANK OF GREECE}}
{\centerline{\bf in the name of J. Seimenis, Chairman of the Org. 
Committee}}

or at the welcome desk.

\vspace*{0.5cm}
{\Large \bf 10. Conference Dinner}
\vspace*{0.2cm}

The Conference dinner has been scheduled for Friday evening. We hope 
that we will be able to provide traditional greek specialities as well 
as the famous Samos wine. 

\vspace*{0.5cm}
{\Large \bf 11. Information Related to Scientific Content}
\vspace*{0.2cm}

For information related to scientific content please contact the 
Scientific Organizing Committee:\\ 
\\
\begin{tabular}{|p{7.5cm}||p{7.5cm}|}
\hline
Professor J.H. Seiradakis	&  \\
University of Thessaloniki	& Tel: +30 31 998173 \\
Department of Physics		& Fax: +30 31 995384\\
Section of Astrophysics, 	& E-mail:jhs@astro.auth.gr \\ 
Astronomy and Mechanics		& http://www.astro.auth.gr/$\sim$jhs \\\
GR-540 06 Thessaloniki, Greece	&  \\
\hline
\end{tabular}
}       
\newpage
% Page No. 4
\vspace*{-1cm}
\begin{center}
{\Large \bf 4th Astronomical Conference}\\
16 -- 18 September 1999

{\Large \bf R E G I S T R A T I O N  F O R M \footnote{Please complete the 
                                        {\sc Payment Form} as well.}}
\end{center}
\vspace{0.1cm}
\begin{center}
\hrule
\begin{tabular}{p{11cm}}
Submit this form by normal post or fax to the {\bf Contact address}
of the Local Organising Committee, mentioned in \S 3.\\
\multicolumn{1}{c}{\bf Deadline for registration: 31 May 1999}\\[0.1cm]
\multicolumn{1}{c}{Direct questions to: {\bf isei@aegean.gr}}
\end{tabular}
\end{center}
\hrule
{\normalsize
You will receive a confirmation from the LOC as soon as your registration 
has been processed.\\

\vspace*{0.1cm}
Family Name:\ \hrulefill\ First name:\ \hrulefill\ Initials:\ \hrulefill\\
Title:\ \hfill Professor \koutaki \hfill Dr. \koutaki \hfill Mr. \koutaki 
        \hfill Mrs. \koutaki \hfill Miss \koutaki \hfill Ph.D. Student \koutaki \\
Affiliation for {\it Name Badge}:\ \hrulefill\\ 

E-mail:\ \hrulefill\\
Phone number:\ \hrulefill\ Fax number:\ \hrulefill\\

Institution:\ \hrulefill\\
Postal address:\ \hrulefill\\
\phantom{Postal address:} \hrulefill\\
\phantom{Postal address:} City:\ \hrulefill\ Zip Code:\ \hrulefill\ Country:\ \hrulefill\\

Accompanying person(s):\ \hrulefill\\
\phantom{Accompanying person(s):} \hrulefill\\[0.6cm]
\begin{center}
{\small
\begin{tabular}{|ll|cc|}
\hline
  & No. of  & \multicolumn{2}{|c|}{\bf Registration} \\
  & persons & \multicolumn{2}{|c|}{\small\bf (until May 31, 1999)}\\

         &        & (EURO) & (GDr)  \\
\hline
 & & &  \\
General registration & $\times $ \koutara & 
. . . . . . . & . . . . . .  \\
Person under 35 years old & $\times $ \koutara & 
. . . . . . . & . . . . . . \\
Hel.A.S. Member above 35 & $\times $ \koutara & 
. . . . . . . & . . . . . . \\
Hel.A.S. Member under 35 & $\times $ \koutara & 
. . . . . . . & . . . . . .  \\
Accompanying Person  & $\times $ \koutara & 
. . . . . . . & . . . . . . \\
 & & &  \\
\hline
   & \multicolumn{1}{r|}{Total amount}&
. . . . . . . & . . . . . . \\
\hline
\end{tabular}}
\end{center}
\vspace*{0.4cm}

Will you be presenting a paper? (YES\footnote{Please complete the 
   {\sc Paper Contribution Form}}/NO) . . . . .
   
\vspace*{1cm}
\hspace*{9.7cm} Signature: . . . . . . . . . . . . . . . \\

%\hrule
%
}
\newpage
% Page No. 5
\vspace*{-1cm}
\begin{center}
{\Large \bf 4th Astronomical Conference}\\
16 -- 18 September 1999

{\Large \bf H O T E L \ \ R E S E R V A T I O N \ \ F O R M
\footnote{Please complete the {\sc Payment Form} as well.}}
\end{center}
\vspace{0.1cm}
\hrule
\begin{center}
\begin{tabular}{p{11cm}}
Submit this form by normal post or fax to the {\bf Contact address}
of the Local Organising Committee, mentioned in \S 3.\\[0.1cm]
\multicolumn{1}{c}{\bf Deadline for guaranteed reservation and minimum cancellation fees:}\\
\multicolumn{1}{c}{\bf June 30, 1999}\\[0.1cm]
\multicolumn{1}{c}{Direct questions to: {\bf isei@aegean.gr}}
\end{tabular}
\end{center}
\hrule
\vspace*{0.5cm}
{\normalsize
$\bullet$ Reservations may be submitted by {\it Letter}, 
by {\it E-mail} or by {\it FAX}\footnote{{\small The hotel requires a
guarantee for bookings.
Please remit a deposit, equivalent to one night's stay, at the rates 
mentioned above, with your registration. The deposit will be credited to
your bill when checking out. If you have indicated more than one
choice, please fulfil the deposit requirements of your first choice.}} 
Telephone requests will not be accepted. \\
$\bullet$ The LOC will confirm your reservation within two weeks after your
  application has been received.\\

Family Name:\ \hrulefill\ First name:\ \hrulefill\ Initials:\ \hrulefill\\
E-mail: \hrulefill\\
Phone number: \hrulefill\ Fax number: \hrulefill\\
Postal address:\ \hrulefill\\
\phantom{Postal address:} \hrulefill\\
\phantom{Postal address:} City: \hrulefill\ Zip Code: \hrulefill\ Country: \hrulefill \\

Choose the type of room\footnote{ 
If more rooms are needed, please duplicate this form.}
 that suits you best by checking one box:\\
{\sc Single room}\footnote{Limited number of rooms, please indicate a second 
    choice, by checking a second box.}\ \koutaki\ \hfill
    \hfill {\sc Double room}\ \koutaki \hfill 
{\sc Double room} (single occupancy)\ \koutaki\\
Non-Smoking\ \koutaki \ \ \ Special Needs:\ \hrulefill\\

For {\underline{all}} types of room, print names of occupants of each room:

\underline{Room 1:} \hspace*{0.5cm} 
1.\ \hrulefill\  
2.\ \hrulefill\ 
3.\ \hrulefill\ \\[0.3cm]
\underline{Room 2:} \hspace*{0.5cm} 
1.\ \hrulefill\  
2.\ \hrulefill\ 
3.\ \hrulefill\ 

Should the LOC choose your room mates? (yes/no) ....
Sex of room mates:\ M\ \koutaki \hfill F\ \koutaki \hfill Any\ \koutaki

Arrival Date \& Time:\ \hrulefill\ \hrulefill\ Departure Date:\
\hrulefill\\[0.1cm]
Number of persons:\ \koutara\ \hspace*{2cm} Number of nights:\ \koutara \\
      
\hspace*{9.7cm} Signature: . .. . . . . . . . . . . . . . . \\
}
\newpage
% Page No. 6
\vspace*{-1cm}
\begin{center}
{\Large \bf 4th Astronomical Conference}\\
16 -- 18 September 1999

{\Large \bf P A P E R \ \ C O N T R I B U T I O N\footnote{If you wish 
         to present more than one paper, please duplicate this form.}}
\end{center}
\vspace{0.1cm}
\hrule
\begin{center}
\begin{tabular}{p{8.5cm}}
Submit this form to the {\bf Contact address}
of the Local Organising Committee, mentioned in \S 3.\\
\multicolumn{1}{c}{\bf Deadline: 31 May, 1999}\\[0.1cm]
\multicolumn{1}{c}{Direct questions to: {\bf isei@aegean.gr}}
\end{tabular}
\end{center}
\hrule
{\normalsize
\vspace*{0.5cm}
I wish to present an oral paper in a {\it parallel session} 
\koutaki\ \ poster \koutaki\ \ paper, in the general 
area of Astronomy: \\[0.2cm]
\hrule
\vspace*{0.2cm}
Title (preliminary):\ \hrulefill\\[0.2cm]
\hrule

Special Instructions (optional):\ \hrulefill\\[0.2cm]
\hrule
\vspace*{0.2cm}

\underline{Author List}:\\
\hspace*{1cm} Name \phantom{Long name}\ \ \ \ Address (Institution, Address, City, zip code, Country)

1.\ \hrulefill\ \\
2.\ \hrulefill\ \\
3.\ \hrulefill\ \\
4.\ \hrulefill\ \\
5.\ \hrulefill\ \\

Contact Person: \hrulefill\\
\phantom{Contact this person here:}\ 
(First Name,\ \ \ \ \ \ Initials, \ \ \ \ \ \ \ Family name)\\

Full address:\ \hrulefill\\
\phantom{Full address:}\ \hrulefill\\
\phantom{Full address:}\ \hrulefill\\
\phantom{Full full full full address:}\ 
(City, \hspace*{1.5cm} Country,\hspace*{1.5cm} zip code)\\

E-mail: \hrulefill\\[0.1cm]
Phone \& FAX:\ \hrulefill\\[0.1cm]
\phantom{Phone and and FAX:}\ 
(+Country code) \hspace*{1cm} (area code)\hspace*{1cm} (phone and fax numbers)\\

{\bf Please provide also an Abstract in a camera-ready form of 
one A4 page.}

The co-ordinating committees will referee and accept the contributed papers. 
}
\newpage
% Page No. 7
\vspace*{-1cm}
\begin{center}
{\Large \bf 4th Astronomical Conference\\}
16 -- 18 September 1999

{\Large \bf P A Y M E N T \ \ F O R M}
\end{center}
\vspace{0.1cm}
\hrule
\begin{center}
\begin{tabular}{p{11cm}}
Submit this form by normal post or fax to the {\bf Contact address}
of the Local Organising Committee, mentioned in \S 3.\\
\multicolumn{1}{c}{\bf Deadline for registration: 31 May, 1999}\\[0.1cm]
\multicolumn{1}{c}{Direct questions to: {\bf isei@aegean.gr}}
\end{tabular}
\end{center}
\hrule
{\normalsize
\vspace*{0.5cm}
Family Name:\ \hrulefill\ First name:\ \hrulefill\ Institution:\ \hrulefill
\begin{center}
\begin{tabular}{|c|p{4cm}p{4cm}|}
\hline
\multicolumn{3}{|c|}{\bf Payment Information}\\
\hline
 & & \\[-0.3cm]
Registration      & EURO : & GDr : \\
Hotel Reservation & EURO : & GDr : \\
 & & \\[-0.3cm]
\hline
Total amount & EURO : & GDr : \\
\hline
\end{tabular}
\end{center}

\underline{\bf Method of Payment}

At the moment we are unable to accept {\it Credit Card} payments. Most
favoured method is by {\it Money Transfer} to the account mentioned below.
In this case please send us the details of the {\it Transfer Transaction}
(name of remitter, date of transaction and Bank name). If you pay by cheque, 
please add an extra GDr 2000 (EURO 6.5) which represents the bank charges.\\
\begin{tabular}{lp{12cm}}
%\begin{tabular}{ll}
\koutaki \ Cash & (at the welcome desk)\\
\koutaki \ By Money Transfer & 
(Amount tranferred\ \hrulefill\ Name of remitter\ \hrulefill\\
 & Date\ \hrulefill\ through \hrulefill\ (Name of Bank)\\
 & to the Conference account (Ref. {\it 4th Astronomical Conference}
   at the ``Commercial Bank of Greece", account number 
   {\bf 711/ 33 488 912}, in the name of J. Seimenis, Chairman of 
   the Org. Committee.
   Please indicate clearly your name, country and the key-word 
     ``{\it 4th Astronomical Conference"}))
\end{tabular}

\underline{\bf Cancellation}\\
In the event of cancellation, written notification should be sent to 
the LOC. The following {\it cancellation fees} will be deducted before 
refunding.\\
{\sc Registration:}  {\it Up to September 10, 1999}: 20\% of the
registration fees (minimum: the Bank charges, which could be between 0
and 4000 drachmas or 12 EURO -- depending on the  method of payment).\\
{\sc Hotel reservation:}  {\it Up to July 16, 1999}:
the hotel deposit + the Bank charges. 

As mentioned earlier, the LOC is working hard towards obtaining
local support for the Conference.  However, at the moment the outlook
is not very encouraging. Please indicate below if your attendance will
be conditional on receiving financial support.

\underline{\bf Comments:}

\hspace*{9.7cm} Signature: . . . . . . . . . . . . . . . . \\
}
\newpage
% Page No. 8
%%%%%%%%%%%%%%%%%% END OF LATEX FILE %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%
%- - - - - - - - - - PLEASE CUT HERE - - - - - - - - - - - - - - - - - - - 
%
\begin{verbatim}
                       4th Astronomical Conference
                         16--18 September 1999
                  P A P E R   C O N T R I B U T I O N
                       
  If you wish to present more than one paper, please duplicate this form.
____________________________________________________________________________

            Submit this form by E-mail to: isei@aegean.gr
                        DEADLINE: 31 May, 1999
              Direct questions to: isei@aegean.gr
____________________________________________________________________________

I wish to present an (ORAL paper in a parallel session/POSTER paper) .......
in the general area of Astronomy:

............................................................................

TITLE (preliminary) ........................................................

............................................................................

SPECIAL INSTRUCTIONS (optional) ............................................

............................................................................

AUTHORS LIST
       Name           Address (Institution, Address, City, zip code, Country)

 1. ...............  .......................................................

 2. ...............  .......................................................

 3. ...............  .......................................................

 4. ...............  .......................................................

 5. ...............  .......................................................

CONTACT PERSON .............................................................

FULL ADDRESS ...............................................................
             
             ...............................................................
                                                        
E-MAIL ............................ PHONE & FAX ............................
               
The co-ordinating committees will referee and accept the contributed papers. 

\end{verbatim}
%%%%%%%%%%%%%%%%% END OF FILE for Paper Contribution by E-mail %%%%%%%%%%%%%

\end{document}




